We currently have two openings on our board of directors. Though we are at five members, it is better to have more people doing less, no? Interested? We are looking for people that are on board with the philosophy of how our club is run and the way we interact with our members and sponsors. You will also need to be a person that engaged and fairly tech friendly.
At first, new board members will not hold a title so they can acclimate to the way we handle club business, once familiar and comfortable, you will be asked to take on the responsibility of one of our open positions. Board members may hold more than one position.
Here is a list of positions on the board with descriptions/qualifications, who holds it and what’s open:
President – Victor Castaneda
The president shall be the principal executive officer of the Club and shall in general supervise and control all of the business and affairs of the Club. The president shall preside at all meetings of the board of directors. In the event of a tie vote at a meeting of the board of directors on any issue that may be decided by a simple majority of the board of directors, the vote of the president shall be preponderant. The president shall perform all duties incident to the office of president and such other duties as from time to time shall be prescribed by the board of directors.
Qualifications: Ideally would have previously held various other board positions and has an intimate knowledge of the inner workings of the club and its relationships.
Vice-President – Rodney Chew
In the absence of the president, the vice-president shall assume the duties of president.
Qualifications: Ideally would have previously held various other board positions and has an intimate knowledge of the inner workings of the club and its relationships.
Risk Manager – Rodney Chew
The Risk Manager will be the person familiar with the legalities of liability in regard to club events and is the liaison with sanctioning bodies such as the AMA. Sets up event insurance, sanctions and charters.
Qualifications: Should have an intimate knowledge of the inner workings of the club and its relationships along with having good legal knowledge and understanding of liability as it pertains to the club and board of directors. Will need to pass all AMA requirements for the position.
Treasurer – Victor Castaneda, Dean Sarrocco taking over in 2023
The treasurer shall have charge and custody of, and be responsible for, all the funds and securities of the Club; receive and give receipts for monies due and payable to the Club from any source whatsoever, and deposit such monies in the name of the Club in such banks or other depositories as shall be selected by the board of directors, and in general perform all duties incident to the office of treasurer.
Qualifications: Needs to be an established, trustworthy person. Should have an intimate knowledge of the inner workings of the club along with its relationships. Will need to be a highly organized and detailed person with “open reporting” and good communications skill. Must at least be comfortable with spreadsheets and reconciling accounts.
Road Captain – Open
The Road Captain shall review all routes and work closely with event chairs on designing routes for the club’s rides. Will also coordinate with event chair(s) and may be called to lead on road activities.
Qualifications: Should have a good understanding of roads and destinations in the region. Competency with mapping and GPS software such as Garmin Basecamp. Fully understand the intricacies of group riding and being capable of leading and sweeping a group of up to 50 riders.
Sargent of Arms – Victor Castaneda (Open to the right person)
The Sargent of Arms shall hold and administrate the club’s internet, email, data, photo accounts and intellectual property.
Qualifications: Will need to be a tech savvy person with familiarity with managing domain registrations, maintaining a website (WordPress) and administering email accounts. Should also be familiar with basic marketing principals and understanding timing and process of getting information out via social media and email campaigns. Should also understand position of being an “art director” holding all club logos and administering image guidelines. Will also need an understanding of centralized data storage such as Dropbox and photo storage/sharing sites such as Smugmug.
Membership Services Director – Victor Castaneda, Carlos Goodwin taking over in 2023
The membership services director shall maintain membership lists, respond to members’ requests for assistance, review all applications for membership, provide monthly list to the board of the names of new members, provide members with membership certificates, and perform such other duties as the board may from time to time determine.
Qualifications: Will need to be a person that works closely with the Treasurer and be fairly tech friendly. Be familiar with graphic programs in order to print out membership cards and with membership/event management software in order to maintain a clean database along with mining new members and sending reminders for current members to renew.
Secretary – Open
The secretary shall keep the minutes of the meetings of the board of directors in one or more books and/or digital records provided for that purpose; see that all notices are duly given in accordance with the provisions of these bylaws, and in general perform all duties incident to the office of secretary.
Qualifications: Will need to be organized and engaged and familiar with club’s inner workings and relationships.
- Optimum size of the board is 5-7 members.
- All board positions are on a volunteer basis and must be approved with a majority vote by the board of directors when there is a quorum.
- All board members will be asked to be engaged in all discussions and activites.
- All board members will be asked to host/organize breakfast and dinner social events.
- Board members may hold multiple positions.
- Since we are a Charted Club of the American Motorcyclist Association (AMA), all board members are required to be members of the AMA.